ARM Membership‎ > ‎

Bylaws

ARTICLE 1 - NAME
The name of this organization shall be the Association of Recycling Managers (ARM), hereafter referred to as the Association.

ARTICLE 2 - PURPOSE

The purpose of the Association shall be:
  1. To share and develop information pertaining to the operation of municipal, community, and institutional recycling programs.
  2. To advocate and promote responsible and comprehensive waste management policies and practices which encourage waste reduction and recycling.
ARTICLE 3 - MEMBERSHIP
Membership in the Association is open to any individual who is directly responsible, in whole or in part, for the daily operation and/or planning of the recycling programs defined in section 3.1.
  1. Member Categories

    a.      Regular Member: Employees of cities, townships, or counties. Regular members are entitled to vote and hold an office in the Association. Regular members may sit on committees, subcommittees, and task forces.
    b.      Associate Member: Employees of state agencies. Associate members have no voting privileges and cannot hold an office in the Association. Associate members may sit on committees, subcommittees, and task forces.
    c.       Lifetime Member: Current and former regular members as granted by the membership. Lifetime members have no voting privileges and cannot hold an office in the Association. Lifetime members may sit on committees, subcommittees, and task forces.

  2. Membership List: The Association shall maintain current membership and attendance lists which shall be made available to any and all members of the Association upon request.

  3. Dues: All members shall be assessed annual dues. Dues are set annually by the membership on or before December. The membership year begins on June 1 and ends May 31.  Dues are payable at the time of registration for the annual workshop. Members who do not attend the workshop may pay dues to the Treasurer at any time throughout the year, however, the Association does not offer prorated dues.

  4. Termination of Membership: Any person's membership may be terminated by two-thirds (2/3) vote of the membership present at a regular or special meeting as properly noticed in Article 5.
ARTICLE 4 - OFFICERS
The officers of the Association shall be Chair, Vice Chair, Secretary, and Treasurer. Officers shall be elected by simple majority vote at the regular April Association meeting. The terms of each office shall be two years, with terms beginning May 1 following the April Association meeting. No officer shall serve more than two consecutive full terms in the same office.

The duties of the officers shall be as follows:
  1. Chair – The Chair is responsible for leading regular meetings of the Association and scheduling meetings of the officers. The Chair shall be considered a legal signatory for the Association.
  2. Vice Chair – The Vice Chair is responsible for assisting the chair as needed and leading meetings in the chair’s absence.
  3. Secretary – The Secretary is responsible for taking minutes and attendance at each meeting.
  4. Treasurer – The Treasurer is responsible for accepting dues, preparing an annual budget, and managing the Association bank account. The Treasurer shall be considered a legal signatory for the Association.
At the start of each membership year, officers shall meet as a group at least one time outside of regular Association meetings to assign other duties as needed and discuss budget and additional business of the Association.

ARTICLE 5 – FINANCE AND BUDGET
The Treasurer shall keep updated financial records of the Association and report the standing balance to the membership at each meeting. At the start of each membership year, the Treasurer shall prepare a budget for the Association and present the budget to the membership for approval. The fiscal year shall begin January 1 and end December 31.
 
ARTICLE 6 - MEMBER MEETINGS
The Association shall hold regular meetings. The meeting place shall be determined by the officers. Meeting notices and agendas shall be sent by mail or electronically to all members no later than five working days prior to the meeting.

Additional meetings may be scheduled by the Association at the regular meetings or by the elected officers. Notice of the additional meeting shall be sent to the full membership three working days in advance of the meeting date, specifying the time, place, and purpose for the meeting.

ARTICLE 7 - COMMITTEES
The Association may establish committees and task forces as deemed necessary for its purposes. Committees and task forces shall meet at times other than the scheduled monthly meetings for the purpose of gathering background and preparatory information or materials and making recommendations to the Association for action.

ARTICLE 8 - POLICY AND ACTION
The Association shall set policy or take action by a simple majority vote of the members present at a regular or special meeting unless otherwise noted herein.

ARTICLE 9 - VOTING
Each regular member shall have one vote in all matters with the exception that each entity shall be limited to only one vote per entity. If an entity has more than one regular member in the Association representing that entity, that entity is entitled to one vote. Voting shall be by simple majority, except where otherwise specified.

Proxy votes shall be accepted. Proxy votes may be in writing, electronic, or by a representative in person at the meeting.

Except for Article 10, the Chair may conduct voting electronically (via email, phone, and other electronic means) if all members are given sufficient notice to respond. Electronic voting does not apply to Article 10.

ARTICLE 10 - AMENDMENTS AND CHANGES
These articles may be amended or changed by introduction of the amendment(s) at a regular Association meeting. Voting (by mail, electronically or in person) on such amendment(s) shall be tallied at the subsequent regular Association meeting. A two-thirds (2/3) majority vote of Regular members shall be necessary for passage.



Written 1998
Revised January 2001
Amended April 8, 2004
Amended October 14, 2010
Amended August 15, 2013
Amended April 13, 2021